Filled with important information and personal details, the last thing you want is unauthorised personnel gaining access to your workplace. Here are a few ways you can enhance security to ensure your premises is safe.
Restrict access to a building
You face a tough challenge monitoring who is entering a workplace if you make it possible for anybody to enter as and when they please.
Install a safety mechanism onto your entrances so that admission is only permitted when people either insert the correct code or show an access card. This way, visitors will need to speak with an employee or employer before they are granted access.
Have only one entrance for visitors
While it may be convenient to have multiple entrances when you employ hundreds or thousands of staff members, it’s not always necessary to make these accessible to visitors too.
Pick an easy-to-find entrance around your building — perhaps one facing out onto a main street or where there are no steps to climb — and then put up signs on every other door guiding visitors to the correct point of entry.
If you have the space and resources, go a step further by creating a reception area at this entrance. That way, someone will always be on hand to welcome guests and determine why they are visiting your offices.
Use visitor badges
Once you have determined that someone is permitted to be in your workplace, provide them with a visitor badge that is to be worn throughout the duration of their appointment.
This piece of equipment will instantly distinguish visitors from staff members and are great for informing employees about who someone is and where they work — no need for someone to introduce themselves over and over again!
Do you receive a number of visitors on a daily basis? Invest in a top-quality ID card printer from a specialist brand like Kalamazoo Direct and you can save yourself the hassle of having to outsource visitor badges every time a new client arranges a meeting at your workplace.
Keep crucial information out of sight
No matter how much you try to enhance security around your workplace, you are asking for trouble if you leave sensitive documents in clear sight.
Encourage members of staff to put important information in a locked cabinet once they have finished using it or when they have to leave their desks for a meeting.
On a similar note, employees who use computers should be told that their computer should be locked if they are away from the device for a sustained period of time.